Standard Operating Procedure: Requesting Removal of a List Member
When members refuse to abide by individual INFO posts or are deliberately abusing, disrupting, or misusing the Guild's lists, List Guides may request the removal of a member (or members) from that list.
The List Guide should send a REQUEST: post to hwg-lmoms documenting the extent of the list disruption. If the List Guide Manager approves the request, the List Guide Manager will contact the List Owner and ask for the member to be removed. The List Guide will then send an INFO post to the member informing them that in an effort to prevent any further disruption to the list, their name has been withdrawn from the mail server. They are not to try and resubscribe (or subscribe under a different email alias) but may appeal this decision to the List Guide Manager. It is important that this post stresses the removal was made for the good of the list, and not as punishment, and that the appeal process is highlighted.
Note: Should the List Guide Manager fail to reply to the request within 24 hours, the List Guide may contact the List Owner and initiate the members' removal from the list.
A sample INFO post is included below:
>From: "The Wise One!!!" <email@example.com>
Depending on the extent of list disruption, an INFO post to the general list may be necessary to restore order. This post should not mention specific details about individual punishments handed down to members.